I Built a Free Reproductive Health Data Quality and Performance Review Tool for DHIS2 Users

Routine reproductive health data is collected every month. But many health teams still struggle with one persistent problem: how do you quickly turn DHIS2 data into useful feedback, facility-level data quality checks, performance interpretation, and corrective actions?

To support this gap, I developed the Reproductive Health Data Quality and Performance Review Tool v1.0 — an Excel-based tool for public health managers, reproductive health focal persons, M&E officers, and DHIS2 users working with routine facility data.

The tool works with one month of DHIS2 aggregate facility data exported from the Data Visualisation app.

What the tool helps you do

The tool automatically supports review of:

• Missing required values
• Reporting status
• Zero-only reporting
• ANC1 and LLIN comparison
• Deliveries and AMTSL comparison
• Caesarean section rate
• PNC <48h proxy
• Family planning method-sum checks
• New acceptor comparison
• LARC analysis
• Overall data quality score
• Performance score and classification
• Facility-level issue summaries
• Corrective action prompts

Why I built it

In many low-resource health systems, the problem is not only data collection. The bigger challenge is converting routine data into action.

Most teams review DHIS2 data informally — someone eyeballs a table and flags obvious outliers. There is no structured, reproducible process. Issues that should trigger a supervisory visit or data correction get missed. Facilities that are consistently underperforming on reproductive health indicators go unaddressed because no one has time to run the analysis manually.

This tool is a practical attempt to make monthly reproductive health data review easier, faster, and more structured. It is not meant to replace national DHIS2 validation rules, official programme guidance, or supervisory judgement. It is a field-oriented review aid designed to help teams identify issues that require verification and follow-up.

Who can use it

• District health managers
• Reproductive health focal persons
• M&E and data officers
• NGO and project officers
• Public health consultants
• Health facility supervisors
• Students and researchers learning routine health data review

What is in the package

The download folder contains the tool itself, a user guide, and feedback materials.

Feedback requested

This is version 1.0. I am inviting colleagues to test it and provide feedback.

Test it with one month of DHIS2 reproductive health aggregate facility data and share your observations. Do not use or share patient-level confidential data. Your feedback will help improve future versions.

Download free from the Free Library →